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If a staff member opts out or ceases active membership of their pension plan, the employer’s duties do not end there. Their circumstances may have changed over time, and therefore, the Pensions Regulator requires employers to re-assess and potentially re-enrol their staff into a qualifying pension scheme every three years. This is called cyclical re-enrolment.
The steps that any employer will need to undertake are described below:
Employers do not have to re-assess staff on exactly the three year anniversary of their staging date. They have a six month window within which to do this, starting three months before and finishing three months after the anniversary date.
Therefore, an employer with a staging date of 1 January 2016 could choose a re-enrolment date between 1 October 2018 and 31 March 2019.
At the chosen re-enrolment date, an employer needs to re-enrol any eligible jobholders who:
Opted out (within 30 days of being initially enrolled);
Ceased active membership;
Are in the pension scheme but contributions are below the minimum levels.
Postponement cannot be used at the re-enrolment date although affected staff are able to opt-out.
Following cyclical re-enrolment, an employer is required to complete a re-declaration of compliance.
Completing the re-declaration is a legislative requirement and applies to all employers even if they is nobody to re-enrol.
Buzzacott Financial Planning can help any employer plan effectively for these changes.
If Buzzacott are responsible for running your payroll and administering auto-enrolment, the re-enrolment process will be conducted by us using the data within the payroll system. The re-enrolment date would be set as the three year anniversary of your staging date although we would be happy to change this for you to a more appropriate date within the six month window.
If this process is being managed by a third party, they should be dealing with the cyclical re-enrolment. However, you should liaise with them directly regarding whether they can complete every part of the process on your behalf. If not, Buzzacott Financial Planning would be happy to assist.
Rachel O’Donoghue
Partner
Financial Planning team
T | +44 (0)20 7556 1256
E | odonoghuer@buzzacott.co.uk
Then you enrol them and pay minimum contributions on their behalf.
We understand this kind of system takes time and insight to manage. So if you’re a new employer, we can help you choose and set up the right scheme for your organisation. And if your resources are stretched, you can outsource your auto-enrolment, payroll and pension scheme admin to us. Or simply use us as add-on consultants whenever you need to.
We’ve been helping employers with auto-enrolment since 2012 – ranging from limited liability partnerships and religious institutes to SMEs, sole traders and not-for-profit organisations.
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